Appendix: Results from the Kenya Performance Analysis: Supervisor Questionnaire 

Key: 0=not necessary, 1=somewhat necessary, 2=moderately important, 3=absolutely necessary

AREA	SCORE
	0	1	2	3	TOTAL
GENERAL MANAGEMENT
Understand the role and responsibilities of a supervisor	na	1	1	15	17
Plan supervision/prepare a supervision schedule	na	2	na	11	13
Develop a supervisor’s session plan	na	1	2	10	13
Identify and solve problems	na	na	na	17	17
AREA	SCORE
	0	1	2	3	TOTAL
ASSESSING QUALITY OF CARE
Assess provider clinical and counseling skills	na	na	na	13	13
Assess the clinic facility (physical setting, equipment and supplies)	na	na	4	9	13
AREA	SCORE
	0	1	2	3	TOTAL
FACILITATION SKILLS
Facilitate the transfer of training	na	1	na	16	17
Coach an employee or health provider	na	na	4	13	17
Conduct presentations	na	1	2	13	16
Communicate effectively	na	1	1	15	17
Provide constructive feedback	na	na	na	13	13
Provide guidance and training	na	na	1	12	13
AREA	SCORE
	0	1	2	3	TOTAL
HUMAN RESOURCE MANAGEMENT/STAFFING
Manage a group meeting	na	na	4	13	17
Develop consensus	na	na	6	11	17
Manage conflict	na	na	2	11	13
Develop work teams	na	na	3	14	17
Set performance objectives	na	na	2	11	13
Plan for staffing	na	na	4	13	17
Deploy staff	na	1	4	12	17
Improve staff motivation	na	na	4	13	17
AREA	SCORE
	0	1	2	3	TOTAL
LOGISTICS
Manage supplies and equipment	na	na	na	12	12
Order and reorder supplies and equipment	na	2	5	10	17
Maintain infrastructure	1	1	5	10	17
Apply First Enter First Out rules	na	4	3	10	17
AREA	SCORE
	0	1	2	3	TOTAL
DATA MANAGEMENT
Collect data	na	2	4	11	17
Interpret data	na	2	1	14	17
Use data	na	1	2	14	17
Write reports	na	na	1	12	13
Share data (up to central level and down to site level)	na	na	3	14	17
AREA	SCORE
	0	1	2	3	TOTAL
SUPERVISION OF TRAINING
Prepare for/organize training	na	1	6	10	17
Manage types of training (group-based, distance, structured OJT)	na	1	3	13	17
Evaluate/follow up participants	na	2	1	14	17
Manage certification	3	2	3	10	18
Support the transfer of training	na	1	2	14	17
AREA	SCORE
	0	1	2	3	TOTAL
COORDINATION AND LINKAGES
Link the site with regional or central headquarters	na	1	5	11	17
Coordinate supervision activities	na	na	2	15	17

Other Topics Suggested

• Discipline of staff
• Support supervision
• Financial management
• RH and other related issues
• Involving the community in RH
• Emergency contraceptive update
• Counseling basic skills
• Administration as an element of management
• Sustainability of supervision system
• Training needs assessment
• Writing reports
• Impact of supervision on quality of services
• Concept of supervision
• Proposal writing
• General supervision methods and tools
• Management of 4 Ms
• Linking with DHMTs/DHMBs
• Linking trainee supervisor with MTC tutors

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